Collect every fee and rent — on time, on autopilot.
PropwiseHQ is the all-in-one platform for estates, apartments and management companies in Kenya. Bill residents, collect payments in a tap, reconcile automatically, and keep every home in the loop — from one clean dashboard.
Everything you need to run collections
From the first invoice to a fully reconciled ledger — PropwiseHQ replaces the spreadsheets, the WhatsApp reminders and the guesswork.
Smart billing
Set your service charge, security, garbage, water or development levy once. Bill everyone in a click — or automate the monthly run.
Flexible payments
Residents pay by M-Pesa, card or bank transfer — in a tap, straight from their invoice. Partial payments are welcome.
Auto-reconciliation
Every shilling matches a home's balance automatically. No spreadsheets, no double entry, no month-end guesswork.
Resident portal
Home owners and tenants see their balance, pay, download statements and pre-authorise visitors — no app to install.
SMS & email
Invoices, statements and reminders by SMS and email — branded to your estate, delivered automatically.
Arrears & plans
Import historical debt, send statements any day, and set payment plans with an escalation ladder for stubborn balances.
Visitors & gate
A digital gate register — expected guests, an on-site log and vehicle records, so security always knows who's in.
Reports & insight
Collection rates, arrears aging and occupancy across every block — updated in real time as payments land.
Your brand, per property
Each estate gets its own colours and logo on the portal, invoices and emails. One account, many identities.
From spreadsheet to collected in four steps
Add your homes
Onboard homes and residents, or share a self-registration link. Import brought-forward balances from one CSV.
Set your fees
Define your billables and who pays what. Choose to absorb the platform fee or pass it on to residents.
Bill in one click
Send everyone their invoice and payment link by SMS and email — or let the monthly run do it automatically.
Get paid & reconciled
Residents pay however suits them; balances update instantly and your ledger stays audit-ready by default.
Whoever runs the homes, PropwiseHQ fits
Residents' & estate associations
Service charge, security and development levies — collected without the WhatsApp chase.
- Per-home billing & statements
- Committee-friendly reports
- Gate register for security
Landlords & apartment managers
Rent plus utilities and fees, billed and reconciled per unit — every month, automatically.
- Rent & recurring charges
- Partial payments & arrears plans
- Automatic receipts
Management companies
Run many estates and blocks from one place — each with its own branding, team and books.
- Multiple properties, one login
- Isolated data per property
- Role-based team access
Your money never sits with us
Every payment settles straight into your own paybill, bank account or phone number — in real time. PropwiseHQ only keeps the record. We never hold your cash.
- Settles to you, not to us — money lands directly in your paybill, till, bank account or phone number.
- Real time — the moment a resident pays, the funds are yours. Nothing is held in between.
- We only keep the record — we track who paid what and reconcile the ledger — the cash never passes through PropwiseHQ.
- Split by charge — send each item to a different account: service charge to the paybill, welfare to a phone, water to the bank.
Residents stay in the loop, effortlessly
No downloads, no logins to remember. Every home gets a clean web portal and a link in every message.
- Their balance, always current — what's owed, what's due next, updated the moment a payment lands.
- Pay & download statements — pay the full amount or part of it, and save a PDF statement anytime.
- Pre-authorise visitors — expected guests and vehicles, ready at the gate.
When a family needs everyone, the welfare is ready.
Beyond monthly dues, PropwiseHQ runs your members' benevolent fund — the kitty that stands with families in bereavement and celebrates at weddings.
- Members register themselves — a shareable link; the committee admits them once the one-time fee is in.
- Contributions called per event — open a case in a tap; everyone in good standing is asked by SMS & email.
- The fund pays the family — the pooled grant is disbursed transparently, with any arrears netted first.
- A ledger the treasurer can trust — every shilling in and out, ready for the month-end statement.
Everyone gives a little — the family receives what the community raises together.
Happier estates, happier residents
When billing is clear and paying is a tap, everyone wins — the committee, the landlord and the family in unit 12.
“Service-charge collection went from a monthly headache to a non-event. The community actually pays on time now.”
“Rent lands on time and reconciles itself. I check my phone, not a spreadsheet — and I’m never chasing anyone.”
“I paid from the link and got my receipt instantly. No more ‘did you receive it?’ — it’s just done.”
Secure, isolated and audit-ready
Collections touch real money and real people. PropwiseHQ is built so every action is accountable and every property's data stays its own.
Role-based access
Managers run their own estate; sensitive controls and logs are restricted to the right people.
Full audit trail
Every sign-in and action is recorded — who did what, when, and from which IP.
Isolated per property
Each organisation is its own branded, walled-off workspace. No data bleeds between estates.
Reconciled ledger
Every payment maps to a balance automatically, so the books are always ready for the AGM.
Priced per home. Nothing hidden.
Pay only for the homes you manage. Absorb the cost or pass it to residents — it's your call.
About KES 130 per home each month. Everything included — no setup fees, no per-transaction surprises.
- Unlimited invoices, statements & reminders
- M-Pesa, card & bank payments
- Resident portal & SMS + email
- Reports, gate register & branding
For management companies running many estates and blocks — volume pricing and onboarding support.
- Everything in Per home
- Multiple properties & teams
- Migration of historical balances
- Priority support
Frequently asked
Do residents need to download an app?
How do residents pay?
Can we pass the platform fee to residents?
Can we import our existing balances?
Is each estate's data kept separate?
Do you handle members' welfare too?
What about cash payments?
Bring your collections into one place
Set up your first property in minutes. Bill residents, collect payments and watch the books reconcile themselves.